Executive Assistant
Neptun Albania
/job-details/8879
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The Executive Assistant will handle a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This position required to be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
Responsibilities:
-Assists CEO in the daily coordination and management of all administrative tasks, through information distribution to CEO’s direct reports and other concerned managers.
- Schedules and organizes various activities, meetings, conferences, committees, and special projects, including CEO’s daily agenda.
- Composes and prepares reports, correspondences, memos, forms, agendas, evaluations, presentations, minutes of meetings, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established format.
- Maintains complex general and confidential files.
- Administers the incoming and outgoing correspondence of the CEO secretariat, including registration and distribution of pertinent correspondence.
- Maintains various statistical records for and on behalf of CEO; Develops and maintains complex spreadsheets and databases.
-Maintains liaison between the CEO himself and the other contacts in order to ensure the smooth information flow even in the cases when CEO is not present.
- Organizes trips for CEO and the visitors, including travel and accommodation arrangements.
- Maintains minutes of meetings that CEO holds within and outside the company premises.
- Follows up the directives given by CEO to function managers and other concerned managers.
- Monitors different media, printed and electronic and informs the CEO bringing to his attention issues of special importance like political, economic or competition related issues that might have an impact on company’s business.
- Oversees implementation of administrative directives within the company related to Back Office physical conditions; recommends changes as appropriate.
- Maintains inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
- Ensures operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
- Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
Criteria:
- Bachelor degree (MBA preferred).
- Minimum 2 years of experience in similar positions.
- Fluent in English language (spoken and written).
- Highly computer skilled.
- Strong Administration Skills.
- Ability to work under pressure and tough deadlines.
Responsibilities:
-Assists CEO in the daily coordination and management of all administrative tasks, through information distribution to CEO’s direct reports and other concerned managers.
- Schedules and organizes various activities, meetings, conferences, committees, and special projects, including CEO’s daily agenda.
- Composes and prepares reports, correspondences, memos, forms, agendas, evaluations, presentations, minutes of meetings, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established format.
- Maintains complex general and confidential files.
- Administers the incoming and outgoing correspondence of the CEO secretariat, including registration and distribution of pertinent correspondence.
- Maintains various statistical records for and on behalf of CEO; Develops and maintains complex spreadsheets and databases.
-Maintains liaison between the CEO himself and the other contacts in order to ensure the smooth information flow even in the cases when CEO is not present.
- Organizes trips for CEO and the visitors, including travel and accommodation arrangements.
- Maintains minutes of meetings that CEO holds within and outside the company premises.
- Follows up the directives given by CEO to function managers and other concerned managers.
- Monitors different media, printed and electronic and informs the CEO bringing to his attention issues of special importance like political, economic or competition related issues that might have an impact on company’s business.
- Oversees implementation of administrative directives within the company related to Back Office physical conditions; recommends changes as appropriate.
- Maintains inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
- Ensures operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
- Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
Criteria:
- Bachelor degree (MBA preferred).
- Minimum 2 years of experience in similar positions.
- Fluent in English language (spoken and written).
- Highly computer skilled.
- Strong Administration Skills.
- Ability to work under pressure and tough deadlines.
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