Event Coordinator
InventU
/job-details/4986
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Shiko punët aktive.
**About InventU**
InventU is an event organising company that brings together decision-makers and industry experts to exchange insight, align strategy, and drive progress in complex sectors.
We design events with purpose - where structure, clarity, and meaningful interaction are prioritised over volume.
**The Role**
We are looking for an Operations Executive to support the planning and delivery of our international events.
This role focuses on coordination, supplier management, and logistics. It requires strong organisation, clear communication, and the ability to manage multiple workstreams with accuracy.
**Key Responsibilities**
- Research and maintain databases of venues and event suppliers across Europe
- Source and coordinate external partners (AV, print, photography, videography)
- Negotiate contracts and manage supplier agreements
- Organise travel and accommodation for team members and participants
- Coordinate event materials and logistics across internal teams
- Oversee delivery timelines and ensure operational readiness for each event
- Track budgets, contracts, and related documentation
- Prepare post-event reports and summaries
- Be a direct contact for clients and vendors
- Send operational emails to all participants
- On-site travelling and coordination
**Requirements**
- Strong written and verbal communication in English
- High level of organisation and attention to detail
- Ability to manage multiple tasks and meet deadlines
- Proactive and solution-oriented approach
- Reliable and accountable in execution
- Relevant experience in events, logistics, or operations is an advantage
**What We Offer**
- Structured and stable working environment
- Clear progression based on results
- International and collaborative team
- Additional benefits:
-Extra day off for birthday, birthday of a kid
-Private Health Insurance
-Goodie of appreciation for each year you work with us
-Team building activities
-SportMasters
Apply on our web inventu.eu/careers
InventU is an event organising company that brings together decision-makers and industry experts to exchange insight, align strategy, and drive progress in complex sectors.
We design events with purpose - where structure, clarity, and meaningful interaction are prioritised over volume.
**The Role**
We are looking for an Operations Executive to support the planning and delivery of our international events.
This role focuses on coordination, supplier management, and logistics. It requires strong organisation, clear communication, and the ability to manage multiple workstreams with accuracy.
**Key Responsibilities**
- Research and maintain databases of venues and event suppliers across Europe
- Source and coordinate external partners (AV, print, photography, videography)
- Negotiate contracts and manage supplier agreements
- Organise travel and accommodation for team members and participants
- Coordinate event materials and logistics across internal teams
- Oversee delivery timelines and ensure operational readiness for each event
- Track budgets, contracts, and related documentation
- Prepare post-event reports and summaries
- Be a direct contact for clients and vendors
- Send operational emails to all participants
- On-site travelling and coordination
**Requirements**
- Strong written and verbal communication in English
- High level of organisation and attention to detail
- Ability to manage multiple tasks and meet deadlines
- Proactive and solution-oriented approach
- Reliable and accountable in execution
- Relevant experience in events, logistics, or operations is an advantage
**What We Offer**
- Structured and stable working environment
- Clear progression based on results
- International and collaborative team
- Additional benefits:
-Extra day off for birthday, birthday of a kid
-Private Health Insurance
-Goodie of appreciation for each year you work with us
-Team building activities
-SportMasters
Apply on our web inventu.eu/careers
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