Recruiting Operations & Systems Manager
TalentBridge Albania
**🧾 Job Title: Recruiting Operations & Systems Manager**
**đź“Ť Location: Tirana, Albania (On-site, office-based)**
**🕒 Schedule: Full-time | Monday – Friday, 15.00-23.00**
**Role Overview**
We are seeking an experienced
**Recruiting Operations & Systems Manager**
to own the operational backbone of our business. This is a long-term outsourced role ideal for someone who thrives behind the scenes, enjoys building scalable systems, and takes pride in creating frictionless workflows for a recruiting team. This role ensures that our platform and related tools run smoothly, data stays clean, processes remain efficient, and our recruiters can stay focused on what matters most: revenue-generating activity.
**Key Responsibilities**
**Platform Ownership & Optimization**
- Serve as the primary administrator for Recruiterflow
- Configure and maintain pipelines, stages, automations, triggers, and workflows
- Enforce consistent usage and best practices across the recruiting team
- Troubleshoot issues and resolve operational bottlenecks
- Continuously optimize system performance as the firm scales
**Recruiting Operations & Process Management**
- Monitor pipeline health, data integrity, and recruiter activity
- Identify inefficiencies and proactively implement improvements
- Provide thoughtful operational recommendations, not just execute instructions
**Data, Reporting & Quality Control**
- Maintain accurate candidate, client, and job records
- Build and manage dashboards and reports for leadership
- Track KPIs including activity, pipeline velocity, submissions, interviews, and placements
- Conduct quality audits and flag inconsistencies
**Integrations & Tools**
- Manage integrations between Recruiterflow and external tools (email, calendars, sourcing tools, job boards, etc.)
- Support the evaluation and implementation of new tools and automations
- Collaborate with Recruiterflow support and external vendors as needed
- Recommend and implement emerging AI tools to enhance efficiency
**Recruiter Enablement & Support**
- Onboard new recruiters into Recruiterflow and firm workflows
- Provide ongoing training and support to drive adoption and compliance
- Serve as the primary point of contact for operational questions
**Required Qualifications**
- Hands-on Recruiterflow administration experience (strongly preferred)
- Experience supporting a permanent-placement recruiting firm
- Background in recruiting operations, staffing operations, or ATS administration
- Exceptional process orientation and attention to detail
- Strong written communication and documentation skills
- Ability to work independently and take full ownership of systems
- Comfortable working remotely and within outsourced arrangements
**Preferred Qualifications**
- Understanding of key recruiting KPIs and pipeline metrics
- Experience building SOPs and scalable recruiting processes
- Familiarity with automation tools (Zapier, Make, etc.)
If you are passionate about operational excellence and love building systems that fuel high-performing teams, we would love to hear from you.
***This role is not entry-level. We are looking for someone who already understands recruiting operations, has hands-on experience managing ATS platforms, and can take ownership without needing step-by-step direction. If you have a strong background in recruiting systems, process optimization, and supporting high-performing recruiting teams, we want to hear from you.***
đź“©
**Interested?**
Send your
**CV in English**
to hr@talentbridge.al with the subject line: “Recruiting Operations & Systems Manager".
**đź“Ť Location: Tirana, Albania (On-site, office-based)**
**🕒 Schedule: Full-time | Monday – Friday, 15.00-23.00**
**Role Overview**
We are seeking an experienced
**Recruiting Operations & Systems Manager**
to own the operational backbone of our business. This is a long-term outsourced role ideal for someone who thrives behind the scenes, enjoys building scalable systems, and takes pride in creating frictionless workflows for a recruiting team. This role ensures that our platform and related tools run smoothly, data stays clean, processes remain efficient, and our recruiters can stay focused on what matters most: revenue-generating activity.
**Key Responsibilities**
**Platform Ownership & Optimization**
- Serve as the primary administrator for Recruiterflow
- Configure and maintain pipelines, stages, automations, triggers, and workflows
- Enforce consistent usage and best practices across the recruiting team
- Troubleshoot issues and resolve operational bottlenecks
- Continuously optimize system performance as the firm scales
**Recruiting Operations & Process Management**
- Monitor pipeline health, data integrity, and recruiter activity
- Identify inefficiencies and proactively implement improvements
- Provide thoughtful operational recommendations, not just execute instructions
**Data, Reporting & Quality Control**
- Maintain accurate candidate, client, and job records
- Build and manage dashboards and reports for leadership
- Track KPIs including activity, pipeline velocity, submissions, interviews, and placements
- Conduct quality audits and flag inconsistencies
**Integrations & Tools**
- Manage integrations between Recruiterflow and external tools (email, calendars, sourcing tools, job boards, etc.)
- Support the evaluation and implementation of new tools and automations
- Collaborate with Recruiterflow support and external vendors as needed
- Recommend and implement emerging AI tools to enhance efficiency
**Recruiter Enablement & Support**
- Onboard new recruiters into Recruiterflow and firm workflows
- Provide ongoing training and support to drive adoption and compliance
- Serve as the primary point of contact for operational questions
**Required Qualifications**
- Hands-on Recruiterflow administration experience (strongly preferred)
- Experience supporting a permanent-placement recruiting firm
- Background in recruiting operations, staffing operations, or ATS administration
- Exceptional process orientation and attention to detail
- Strong written communication and documentation skills
- Ability to work independently and take full ownership of systems
- Comfortable working remotely and within outsourced arrangements
**Preferred Qualifications**
- Understanding of key recruiting KPIs and pipeline metrics
- Experience building SOPs and scalable recruiting processes
- Familiarity with automation tools (Zapier, Make, etc.)
If you are passionate about operational excellence and love building systems that fuel high-performing teams, we would love to hear from you.
***This role is not entry-level. We are looking for someone who already understands recruiting operations, has hands-on experience managing ATS platforms, and can take ownership without needing step-by-step direction. If you have a strong background in recruiting systems, process optimization, and supporting high-performing recruiting teams, we want to hear from you.***
đź“©
**Interested?**
Send your
**CV in English**
to hr@talentbridge.al with the subject line: “Recruiting Operations & Systems Manager".
