**Founded in 2012, AUTO1 Group is now Europe’s leading car trading platform. As an independent multi-brand platform, AUTO1 Group is aimed primarily at the used car trade and offers over 60,000 professional partners the opportunity to access a diversified portfolio of more than 30,000 vehicles. By connecting buyers and sellers through technology the company enables dealers and consumers to trade seamlessly throughout Europe.**
**Job Description**
We are seeking a highly organized and efficient Office Manager to join our team in Tirana, Albania. As the backbone of our office operations, you will play a crucial role in ensuring smooth day-to-day functioning while supporting our staff and managing various administrative tasks.
- Serve as the first point of contact for visitors and team members, providing a welcoming and professional atmosphere
- Manage office supplies, equipment, and vendor relationships to maintain a well-stocked and functional workspace
- Coordinate travel arrangements for staff, ensuring all logistics are handled efficiently
- Oversee incoming and outgoing mail, managing correspondence and document filing systems
- Collaborate with various departments to organize meetings, events, and team-building activities
- Maintain office calendars and schedules, coordinating appointments and room bookings
- Assist with basic accounting tasks, including processing invoices and managing petty cash
- Implement and maintain office policies and procedures to enhance productivity and organization
- Coordinate with external service providers, such as cleaning and maintenance crews
- Support HR functions by assisting with onboarding processes and maintaining employee records
- Proactively identify areas for improvement in office operations and suggest innovative solutions
**Qualifications**
- Proven experience in office management, reception, or administrative roles
- Excellent organizational skills with the ability to multitask and prioritize effectively
- Strong communication skills in English and Albanian, both written and verbal
- Proficiency in Microsoft Office suite and Google Workspace
- Detail-oriented with a keen eye for accuracy and efficiency
- Exceptional interpersonal skills with a customer-focused mindset
- Ability to work collaboratively in a team environment while also taking initiative independently
- Flexible and adaptable approach to work, with the ability to thrive in a dynamic environment
- Problem-solving skills and the ability to remain calm under pressure
- Basic knowledge of accounting principles and budgeting
- Experience in managing office supplies and vendor relationships
- Familiarity with organizing events and coordinating travel arrangements
- Valid driver's license (preferred)
- Bachelor's degree in Business Administration or related field (preferred)
***We offer:***
• Direct employment with Albanian contract;
• Competitive Salary;
• The chance to become a part of the digital revolution in the automotive sector;
• Concrete opportunities for professional growth in a highly merit-based context;
**Additional Information**
*Additional information*
The place of work will be at the headquarters of AUTO1 Albania, Tirana and the shifts provide a total of 40 hours per week, from Monday to Friday.
If you think you are the right candidate please apply by uploading your CV.
Contact:
+355 675039122
Email:
selezione.albania@auto1.com
Auto 1, informon kandidatet se të dhënat personale të mbledhura përmes portalit, per pozicione te lira pune se te dhenat e tyre personale te derguara prej tyre elektronikisht nepermjet CV, do të trajtohen në përputhje me Ligjin 9887, datë 10.03.2008 "Për Mbrojtjen e të Dhënave Personale, i ndryshuar”; Auto 1 do të ruaj në mënyrë konfidenciale dhe nuk do te tranferoje CV e kandidateve qe aplikojne per pozicione te lira tek ndonjë pale e tretë ose të përdorë për ndonjë qëllim tjetër përveç atij te rekrutimit. Te dhenat personale qe perpunohen nga Auto 1 per kategorine e kandidateve per pozicione te lira te punes do te perpunohen vetem per qellimin e perzgjedhjes se punemarreseve. Maksimumi i ruajtjes se ketyre CV eshte 5 dite nga data e marrjes se me mail me CV perkates prane Auto1.
**Job Description**
We are seeking a highly organized and efficient Office Manager to join our team in Tirana, Albania. As the backbone of our office operations, you will play a crucial role in ensuring smooth day-to-day functioning while supporting our staff and managing various administrative tasks.
- Serve as the first point of contact for visitors and team members, providing a welcoming and professional atmosphere
- Manage office supplies, equipment, and vendor relationships to maintain a well-stocked and functional workspace
- Coordinate travel arrangements for staff, ensuring all logistics are handled efficiently
- Oversee incoming and outgoing mail, managing correspondence and document filing systems
- Collaborate with various departments to organize meetings, events, and team-building activities
- Maintain office calendars and schedules, coordinating appointments and room bookings
- Assist with basic accounting tasks, including processing invoices and managing petty cash
- Implement and maintain office policies and procedures to enhance productivity and organization
- Coordinate with external service providers, such as cleaning and maintenance crews
- Support HR functions by assisting with onboarding processes and maintaining employee records
- Proactively identify areas for improvement in office operations and suggest innovative solutions
**Qualifications**
- Proven experience in office management, reception, or administrative roles
- Excellent organizational skills with the ability to multitask and prioritize effectively
- Strong communication skills in English and Albanian, both written and verbal
- Proficiency in Microsoft Office suite and Google Workspace
- Detail-oriented with a keen eye for accuracy and efficiency
- Exceptional interpersonal skills with a customer-focused mindset
- Ability to work collaboratively in a team environment while also taking initiative independently
- Flexible and adaptable approach to work, with the ability to thrive in a dynamic environment
- Problem-solving skills and the ability to remain calm under pressure
- Basic knowledge of accounting principles and budgeting
- Experience in managing office supplies and vendor relationships
- Familiarity with organizing events and coordinating travel arrangements
- Valid driver's license (preferred)
- Bachelor's degree in Business Administration or related field (preferred)
***We offer:***
• Direct employment with Albanian contract;
• Competitive Salary;
• The chance to become a part of the digital revolution in the automotive sector;
• Concrete opportunities for professional growth in a highly merit-based context;
**Additional Information**
*Additional information*
The place of work will be at the headquarters of AUTO1 Albania, Tirana and the shifts provide a total of 40 hours per week, from Monday to Friday.
If you think you are the right candidate please apply by uploading your CV.
Contact:
+355 675039122
Email:
selezione.albania@auto1.com
Auto 1, informon kandidatet se të dhënat personale të mbledhura përmes portalit, per pozicione te lira pune se te dhenat e tyre personale te derguara prej tyre elektronikisht nepermjet CV, do të trajtohen në përputhje me Ligjin 9887, datë 10.03.2008 "Për Mbrojtjen e të Dhënave Personale, i ndryshuar”; Auto 1 do të ruaj në mënyrë konfidenciale dhe nuk do te tranferoje CV e kandidateve qe aplikojne per pozicione te lira tek ndonjë pale e tretë ose të përdorë për ndonjë qëllim tjetër përveç atij te rekrutimit. Te dhenat personale qe perpunohen nga Auto 1 per kategorine e kandidateve per pozicione te lira te punes do te perpunohen vetem per qellimin e perzgjedhjes se punemarreseve. Maksimumi i ruajtjes se ketyre CV eshte 5 dite nga data e marrjes se me mail me CV perkates prane Auto1.
