**Support Meaningful Work-Without Giving Up Your Life After Hours**
Enjoy a role that values your time as much as your talent. This opportunity offers the balance professionals in environmental services look for-structured workdays, space for personal priorities, and a supportive environment where your contributions matter, without sacrificing the moments that matter most outside of work.
**Job Description**
As an
**Administrative Assistant**
, you will support day-to-day coordination, scheduling, and workflow tracking while keeping teams aligned and organized. Your role ensures smooth operations through strong communication, task ownership, and reliable administrative support across functions.
**About the Client**
Our client is
**an established environmental services organization dedicated to delivering practical, forward-thinking solutions**
that support compliance, sustainability, and long-term environmental responsibility. With a strong reputation for expertise and reliability, they work with businesses to simplify complex environmental requirements while maintaining high standards of integrity, accountability, and impact-making them a respected name in their field.
**Your Daily Tasks**
Meeting Coordination & Calendar Management
- Schedule, manage, and coordinate meetings for internal teams and external stakeholders
- Prepare and circulate agendas, meeting materials, and follow-up notes
- Ensure all parties are kept informed and logistics run smoothly
Task & Workflow Management
- Maintain and take ownership of the Sales team's weekly task tracker
- Monitor deadlines and progress, ensuring accountability across the team
- Help streamline and improve task management processes over time
Consultant & Contractor Coordination
- Follow up consultants and contractors on outstanding deliverables or next steps
- Maintain a clear overview of responsibilities and timelines
Administrative Support
- Manage internal records, file documents, and assist with data entry
- Support onboarding of new team members or contractors
- Handle ad hoc administrative tasks as needed
- Support documentation for the implementation of the Information Security Management System
Communication & Collaboration
- Act as a point of contact for internal and external administrative queries
- Assist in drafting simple correspondence or internal communications
- Coordinate with cross-functional teams to ensure smooth collaboration
Business Development Tasks (LinkedIn Focus)
- Identify and track targeted prospects using LinkedIn Sales Navigator or standard search filters, documenting insights in the CRM
- Support executive LinkedIn engagement by monitoring industry hashtags, recommending relevant posts, and drafting personalized connection requests for review
**The Qualifications We Seek**
- **At least 3 years of relevant experience**
- A strong sense of initiative and ownership-you take action without waiting to be asked
- Excellent written and verbal communication skills
- High attention to detail and strong organizational skills
- Proficiency in Microsoft Office Suite, especially Excel and Outlook (or Google Workspace)
- Comfortable working independently while managing multiple priorities
- Previous experience in a similar administrative or support role is a plus
- **Digital research skills, including effective use of LinkedIn search tools**
**Job Overview**
Employment type: Indefinite (Full-time)
Shift: Day Shift, Weekends Off
Work setup: Work From Home
**Exciting Perks Await!**
- Private Medical Insurance
- Work from home set-up
- Access to Sportmaster
- 20 days annual leave
- Career growth opportunities
- Diverse and supportive work environment
- Unlimited upskilling through Emapta Academy courses
**Who Are We**
EMAPTA is proud to be recognized as a leading Global company with a steadfast commitment to excellence in outsourcing solutions. As part of our ambitious expansion strategy, we are thrilled to announce our entry into Macedonia, a country brimming with immense potential and a talented workforce. We firmly believe in the abilities of the Macedonian people and are eager to contribute to the country's growth and development. This expansion marks a significant milestone for us as we extend our global footprint into this promising region.
With our entrance into Macedonia, EMAPTA offers an exciting opportunity for professionals to work with a truly global company while enjoying the benefits of a local Macedonian office and support team. We are dedicated to bridging the best of two worlds by combining our international expertise with the rich talent pool and unique local insights that Macedonia has to offer. Our vision is to empower businesses with top-tier outsourcing services while fostering strong ties with the local community. EMAPTA's presence in Macedonia promises to be a mutually enriching collaboration that propels both the company and the country towards greater success on the global stage.
**#EmpoweringPeople #EmaptaEra**
Enjoy a role that values your time as much as your talent. This opportunity offers the balance professionals in environmental services look for-structured workdays, space for personal priorities, and a supportive environment where your contributions matter, without sacrificing the moments that matter most outside of work.
**Job Description**
As an
**Administrative Assistant**
, you will support day-to-day coordination, scheduling, and workflow tracking while keeping teams aligned and organized. Your role ensures smooth operations through strong communication, task ownership, and reliable administrative support across functions.
**About the Client**
Our client is
**an established environmental services organization dedicated to delivering practical, forward-thinking solutions**
that support compliance, sustainability, and long-term environmental responsibility. With a strong reputation for expertise and reliability, they work with businesses to simplify complex environmental requirements while maintaining high standards of integrity, accountability, and impact-making them a respected name in their field.
**Your Daily Tasks**
Meeting Coordination & Calendar Management
- Schedule, manage, and coordinate meetings for internal teams and external stakeholders
- Prepare and circulate agendas, meeting materials, and follow-up notes
- Ensure all parties are kept informed and logistics run smoothly
Task & Workflow Management
- Maintain and take ownership of the Sales team's weekly task tracker
- Monitor deadlines and progress, ensuring accountability across the team
- Help streamline and improve task management processes over time
Consultant & Contractor Coordination
- Follow up consultants and contractors on outstanding deliverables or next steps
- Maintain a clear overview of responsibilities and timelines
Administrative Support
- Manage internal records, file documents, and assist with data entry
- Support onboarding of new team members or contractors
- Handle ad hoc administrative tasks as needed
- Support documentation for the implementation of the Information Security Management System
Communication & Collaboration
- Act as a point of contact for internal and external administrative queries
- Assist in drafting simple correspondence or internal communications
- Coordinate with cross-functional teams to ensure smooth collaboration
Business Development Tasks (LinkedIn Focus)
- Identify and track targeted prospects using LinkedIn Sales Navigator or standard search filters, documenting insights in the CRM
- Support executive LinkedIn engagement by monitoring industry hashtags, recommending relevant posts, and drafting personalized connection requests for review
**The Qualifications We Seek**
- **At least 3 years of relevant experience**
- A strong sense of initiative and ownership-you take action without waiting to be asked
- Excellent written and verbal communication skills
- High attention to detail and strong organizational skills
- Proficiency in Microsoft Office Suite, especially Excel and Outlook (or Google Workspace)
- Comfortable working independently while managing multiple priorities
- Previous experience in a similar administrative or support role is a plus
- **Digital research skills, including effective use of LinkedIn search tools**
**Job Overview**
Employment type: Indefinite (Full-time)
Shift: Day Shift, Weekends Off
Work setup: Work From Home
**Exciting Perks Await!**
- Private Medical Insurance
- Work from home set-up
- Access to Sportmaster
- 20 days annual leave
- Career growth opportunities
- Diverse and supportive work environment
- Unlimited upskilling through Emapta Academy courses
**Who Are We**
EMAPTA is proud to be recognized as a leading Global company with a steadfast commitment to excellence in outsourcing solutions. As part of our ambitious expansion strategy, we are thrilled to announce our entry into Macedonia, a country brimming with immense potential and a talented workforce. We firmly believe in the abilities of the Macedonian people and are eager to contribute to the country's growth and development. This expansion marks a significant milestone for us as we extend our global footprint into this promising region.
With our entrance into Macedonia, EMAPTA offers an exciting opportunity for professionals to work with a truly global company while enjoying the benefits of a local Macedonian office and support team. We are dedicated to bridging the best of two worlds by combining our international expertise with the rich talent pool and unique local insights that Macedonia has to offer. Our vision is to empower businesses with top-tier outsourcing services while fostering strong ties with the local community. EMAPTA's presence in Macedonia promises to be a mutually enriching collaboration that propels both the company and the country towards greater success on the global stage.
**#EmpoweringPeople #EmaptaEra**
