**Job Description**
We are looking for an organized and proactive
**Maintenance Coordinator**
to oversee maintenance requests, coordinate vendors and technicians, and ensure property issues are resolved quickly and efficiently.
The ideal candidate has experience in
**property management, short-term or long-term rentals, facilities coordination, or home services**
, and is comfortable managing multiple maintenance requests at the same time.
**Key Responsibilities**
- Receive, review, prioritize, and track maintenance requests from tenants, guests, property managers, and internal teams.
- Coordinate repairs with maintenance technicians, contractors, and vendors.
- Schedule appointments and ensure vendors have the necessary information and access.
- Follow up on open work orders and ensure issues are resolved within expected timelines.
- Handle urgent and emergency maintenance issues according to established procedures.
- Communicate clearly with tenants, guests, property managers, and vendors throughout the repair process.
- Obtain and compare estimates when required and escalate higher-cost repairs for approval.
- Maintain accurate records of work orders, invoices, photos, estimates, and completed repairs.
- Monitor recurring maintenance issues and identify opportunities for preventative maintenance.
- Coordinate property access, lockbox/entry information, and vendor instructions.
- Update property management systems and internal tracking sheets.
- Ensure completed work meets quality expectations before closing maintenance requests.
**Requirements**
- 2+ years of experience in maintenance coordination, property management, facilities management, or a related role.
- Strong experience coordinating contractors, handymen, plumbers, electricians, HVAC technicians, and other vendors.
- Excellent communication and follow-up skills.
- Strong organizational and time-management abilities.
- Ability to prioritize multiple work orders based on urgency and impact.
- Comfortable handling emergency maintenance situations.
- Strong attention to detail and documentation skills.
- Proficiency with Google Workspace and property management/work-order software.
- Ability to work independently in a remote environment.
- Strong English communication skills, both written and verbal.
**Preferred Experience**
- Experience with
**short-term rentals (STR), vacation rentals, or long-term rentals (LTR)**
.
- Experience with property management platforms such as
**AppFolio, Buildium, Propertyware, Rent Manager, Yardi, Guesty, Hostaway, or similar systems**
.
- Experience coordinating maintenance for multiple properties.
- Knowledge of common residential maintenance issues, including HVAC, plumbing, electrical, appliances, locks, and general repairs.
**What We’re Looking For**
We need someone who is
**responsive, organized, solution-oriented, and excellent at follow-through**
. You should be comfortable taking ownership of a maintenance request from the moment it is reported until the issue is fully resolved.
**If you have strong maintenance coordination and property management experience and enjoy keeping operations running smoothly, we’d love to hear from you.**
**Apply now and join our team!**
We are looking for an organized and proactive
**Maintenance Coordinator**
to oversee maintenance requests, coordinate vendors and technicians, and ensure property issues are resolved quickly and efficiently.
The ideal candidate has experience in
**property management, short-term or long-term rentals, facilities coordination, or home services**
, and is comfortable managing multiple maintenance requests at the same time.
**Key Responsibilities**
- Receive, review, prioritize, and track maintenance requests from tenants, guests, property managers, and internal teams.
- Coordinate repairs with maintenance technicians, contractors, and vendors.
- Schedule appointments and ensure vendors have the necessary information and access.
- Follow up on open work orders and ensure issues are resolved within expected timelines.
- Handle urgent and emergency maintenance issues according to established procedures.
- Communicate clearly with tenants, guests, property managers, and vendors throughout the repair process.
- Obtain and compare estimates when required and escalate higher-cost repairs for approval.
- Maintain accurate records of work orders, invoices, photos, estimates, and completed repairs.
- Monitor recurring maintenance issues and identify opportunities for preventative maintenance.
- Coordinate property access, lockbox/entry information, and vendor instructions.
- Update property management systems and internal tracking sheets.
- Ensure completed work meets quality expectations before closing maintenance requests.
**Requirements**
- 2+ years of experience in maintenance coordination, property management, facilities management, or a related role.
- Strong experience coordinating contractors, handymen, plumbers, electricians, HVAC technicians, and other vendors.
- Excellent communication and follow-up skills.
- Strong organizational and time-management abilities.
- Ability to prioritize multiple work orders based on urgency and impact.
- Comfortable handling emergency maintenance situations.
- Strong attention to detail and documentation skills.
- Proficiency with Google Workspace and property management/work-order software.
- Ability to work independently in a remote environment.
- Strong English communication skills, both written and verbal.
**Preferred Experience**
- Experience with
**short-term rentals (STR), vacation rentals, or long-term rentals (LTR)**
.
- Experience with property management platforms such as
**AppFolio, Buildium, Propertyware, Rent Manager, Yardi, Guesty, Hostaway, or similar systems**
.
- Experience coordinating maintenance for multiple properties.
- Knowledge of common residential maintenance issues, including HVAC, plumbing, electrical, appliances, locks, and general repairs.
**What We’re Looking For**
We need someone who is
**responsive, organized, solution-oriented, and excellent at follow-through**
. You should be comfortable taking ownership of a maintenance request from the moment it is reported until the issue is fully resolved.
**If you have strong maintenance coordination and property management experience and enjoy keeping operations running smoothly, we’d love to hear from you.**
**Apply now and join our team!**
