**Transaction Coordinator – Real Estate & Property Management**
**About the Role**
We are looking for an experienced and detail-oriented Transaction Coordinator to manage real estate transactions, documentation, deadlines, and administrative workflows for a US-based real estate or property management business.
The ideal candidate will have hands-on experience coordinating real estate transactions from contract acceptance through closing, managing transaction documentation, communicating with multiple stakeholders, and ensuring all deadlines and compliance requirements are met.
Experience with real estate and property management platforms such as Lofty, AppFolio, and Lodgify is preferred.
**Key Responsibilities**
- Coordinate real estate transactions from contract acceptance through closing.
- Prepare, organize, review, and maintain purchase agreements, contracts, disclosures, and other transaction documents.
- Track important deadlines, contingencies, inspections, appraisals, and closing dates.
- Coordinate with buyers, sellers, real estate agents, lenders, title companies, escrow officers, and attorneys.
- Follow up with all parties to collect required documents, signatures, and approvals.
- Maintain accurate transaction files, digital records, and compliance documentation.
- Monitor transaction progress and provide regular status updates to relevant stakeholders.
- Assist with property listings, listing documentation, and property information management.
- Support lease administration, tenant documentation, and property-related administrative tasks where required.
- Maintain accurate CRM records, property databases, and transaction management systems.
- Identify potential delays and proactively follow up to ensure transactions stay on schedule.
- Assist with closing coordination and ensure all required documentation is completed and submitted on time.
- Generate transaction reports and maintain organized administrative workflows.
**Required Qualifications**
- Previous experience as a Real Estate Transaction Coordinator, Closing Coordinator, or Real Estate Operations Assistant.
- Strong understanding of the US real estate transaction and closing process.
- Hands-on experience managing real estate contracts, disclosures, and transaction documentation.
- Knowledge of purchase agreements, contingencies, inspections, title, and escrow processes.
- Experience coordinating with real estate agents, buyers, sellers, lenders, and title companies.
- Excellent written and verbal English communication skills.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple transactions and competing deadlines.
- Experience supporting US-based real estate agents, brokerages, or property management companies.
**Preferred Tools & Software Skills**
- **Lofty:**
Real estate CRM and transaction pipeline management.
- **AppFolio:**
Property management, lease administration, and property records.
- **Lodgify:**
Vacation rental and booking management.
- **Dotloop / DocuSign:**
Contract management, document preparation, and electronic signatures.
- **SkySlope:**
Real estate transaction documentation and compliance.
Experience with one or more of these platforms is preferred.
**Key Skills & Competencies**
- Real Estate Transaction Coordination
- Contract & Document Management
- Closing & Escrow Coordination
- Purchase Agreement Administration
- Transaction Deadline Tracking
- Listing & Property Administration
- CRM & Database Management
- Stakeholder Communication
- Compliance & Documentation
- Administrative Operations
- Reporting & Follow-up Management
**Ideal Candidate Profile**
The ideal candidate is proactive, organized, and highly detail-oriented, with a strong understanding of US real estate transactions and closing procedures. They should be capable of independently managing transaction documentation, coordinating with multiple stakeholders, tracking deadlines, and ensuring a smooth process from contract acceptance to closing.
**About the Role**
We are looking for an experienced and detail-oriented Transaction Coordinator to manage real estate transactions, documentation, deadlines, and administrative workflows for a US-based real estate or property management business.
The ideal candidate will have hands-on experience coordinating real estate transactions from contract acceptance through closing, managing transaction documentation, communicating with multiple stakeholders, and ensuring all deadlines and compliance requirements are met.
Experience with real estate and property management platforms such as Lofty, AppFolio, and Lodgify is preferred.
**Key Responsibilities**
- Coordinate real estate transactions from contract acceptance through closing.
- Prepare, organize, review, and maintain purchase agreements, contracts, disclosures, and other transaction documents.
- Track important deadlines, contingencies, inspections, appraisals, and closing dates.
- Coordinate with buyers, sellers, real estate agents, lenders, title companies, escrow officers, and attorneys.
- Follow up with all parties to collect required documents, signatures, and approvals.
- Maintain accurate transaction files, digital records, and compliance documentation.
- Monitor transaction progress and provide regular status updates to relevant stakeholders.
- Assist with property listings, listing documentation, and property information management.
- Support lease administration, tenant documentation, and property-related administrative tasks where required.
- Maintain accurate CRM records, property databases, and transaction management systems.
- Identify potential delays and proactively follow up to ensure transactions stay on schedule.
- Assist with closing coordination and ensure all required documentation is completed and submitted on time.
- Generate transaction reports and maintain organized administrative workflows.
**Required Qualifications**
- Previous experience as a Real Estate Transaction Coordinator, Closing Coordinator, or Real Estate Operations Assistant.
- Strong understanding of the US real estate transaction and closing process.
- Hands-on experience managing real estate contracts, disclosures, and transaction documentation.
- Knowledge of purchase agreements, contingencies, inspections, title, and escrow processes.
- Experience coordinating with real estate agents, buyers, sellers, lenders, and title companies.
- Excellent written and verbal English communication skills.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple transactions and competing deadlines.
- Experience supporting US-based real estate agents, brokerages, or property management companies.
**Preferred Tools & Software Skills**
- **Lofty:**
Real estate CRM and transaction pipeline management.
- **AppFolio:**
Property management, lease administration, and property records.
- **Lodgify:**
Vacation rental and booking management.
- **Dotloop / DocuSign:**
Contract management, document preparation, and electronic signatures.
- **SkySlope:**
Real estate transaction documentation and compliance.
Experience with one or more of these platforms is preferred.
**Key Skills & Competencies**
- Real Estate Transaction Coordination
- Contract & Document Management
- Closing & Escrow Coordination
- Purchase Agreement Administration
- Transaction Deadline Tracking
- Listing & Property Administration
- CRM & Database Management
- Stakeholder Communication
- Compliance & Documentation
- Administrative Operations
- Reporting & Follow-up Management
**Ideal Candidate Profile**
The ideal candidate is proactive, organized, and highly detail-oriented, with a strong understanding of US real estate transactions and closing procedures. They should be capable of independently managing transaction documentation, coordinating with multiple stakeholders, tracking deadlines, and ensuring a smooth process from contract acceptance to closing.
