Executive Assistant
The One Percent Club
/job-details/13082
Executive Assistant to the Founder
**Remote | Contract**
About The One Percent Club
The One Percent Club is a sales and revenue consultancy helping B2B service businesses, consultants and advisers build stronger positioning, premium offers and repeatable client-acquisition systems.
We work with ambitious founders and senior experts across international markets. The company operates remotely and moves quickly, with a strong emphasis on commercial results, ownership and clear execution.
The Role
We are looking for a sharp, highly organised Executive Assistant who can create structure around a fast-moving founder and leadership team.
This is not a passive administrative role. You will help protect the founder’s time, keep priorities moving and ensure important commitments do not disappear after meetings. You should be comfortable following up firmly, coordinating across time zones and taking ownership without waiting for constant direction.
Key Responsibilities
- Manage the founder’s calendar, meetings and priorities across multiple time zones.
- Coordinate internal meetings, client calls, interviews and external appointments.
- Prepare meeting agendas, briefing notes and relevant background information.
- Capture decisions and action items, assign ownership and follow up until completion.
- Draft and proofread emails, proposals, follow-ups and other executive communications.
- Maintain organised digital files, documents, client information and internal records.
- Support client onboarding, strategy-session scheduling and document collection.
- Keep the CRM and internal tracking systems accurate and updated.
- Coordinate with sales, delivery, content and operations team members.
- Track deadlines, outstanding approvals and commitments made to clients or partners.
- Assist with travel arrangements, expenses and basic administrative reporting.
- Identify operational gaps and improve recurring workflows.
- Handle confidential commercial, client and company information with discretion.
What We Are Looking For
- Previous experience supporting a founder, CEO or senior executive.
- Exceptional organisation and attention to detail.
- Strong written English and professional communication skills.
- Confidence communicating with clients, prospects and senior stakeholders.
- Ability to prioritise competing demands without losing track of details.
- A proactive mindset: you identify what needs to happen and move it forward.
- Strong follow-through and the confidence to hold people accountable.
- Ability to work independently in a remote, fast-paced environment.
- Comfortable working across international time zones when required.
- Proficiency with Google Workspace, Zoom, Slack and task-management platforms.
- Experience using CRMs, Notion, ClickUp, Asana or similar systems is beneficial.
- Basic familiarity with proposals, invoices, contracts and expense tracking is advantageous.
What Success Looks Like
- The founder’s calendar reflects the company’s actual priorities.
- Meetings begin with the right context and end with clear actions.
- Clients and prospects receive timely, professional communication.
- Deadlines, follow-ups and commitments are consistently completed.
- The leadership team spends less time coordinating and more time growing the business.
- You become a trusted operational extension of the founder—not merely someone who manages a diary.
- This role is best suited to someone calm under pressure, commercially aware and slightly obsessive about making sure nothing falls through the cracks.s.
**Remote | Contract**
About The One Percent Club
The One Percent Club is a sales and revenue consultancy helping B2B service businesses, consultants and advisers build stronger positioning, premium offers and repeatable client-acquisition systems.
We work with ambitious founders and senior experts across international markets. The company operates remotely and moves quickly, with a strong emphasis on commercial results, ownership and clear execution.
The Role
We are looking for a sharp, highly organised Executive Assistant who can create structure around a fast-moving founder and leadership team.
This is not a passive administrative role. You will help protect the founder’s time, keep priorities moving and ensure important commitments do not disappear after meetings. You should be comfortable following up firmly, coordinating across time zones and taking ownership without waiting for constant direction.
Key Responsibilities
- Manage the founder’s calendar, meetings and priorities across multiple time zones.
- Coordinate internal meetings, client calls, interviews and external appointments.
- Prepare meeting agendas, briefing notes and relevant background information.
- Capture decisions and action items, assign ownership and follow up until completion.
- Draft and proofread emails, proposals, follow-ups and other executive communications.
- Maintain organised digital files, documents, client information and internal records.
- Support client onboarding, strategy-session scheduling and document collection.
- Keep the CRM and internal tracking systems accurate and updated.
- Coordinate with sales, delivery, content and operations team members.
- Track deadlines, outstanding approvals and commitments made to clients or partners.
- Assist with travel arrangements, expenses and basic administrative reporting.
- Identify operational gaps and improve recurring workflows.
- Handle confidential commercial, client and company information with discretion.
What We Are Looking For
- Previous experience supporting a founder, CEO or senior executive.
- Exceptional organisation and attention to detail.
- Strong written English and professional communication skills.
- Confidence communicating with clients, prospects and senior stakeholders.
- Ability to prioritise competing demands without losing track of details.
- A proactive mindset: you identify what needs to happen and move it forward.
- Strong follow-through and the confidence to hold people accountable.
- Ability to work independently in a remote, fast-paced environment.
- Comfortable working across international time zones when required.
- Proficiency with Google Workspace, Zoom, Slack and task-management platforms.
- Experience using CRMs, Notion, ClickUp, Asana or similar systems is beneficial.
- Basic familiarity with proposals, invoices, contracts and expense tracking is advantageous.
What Success Looks Like
- The founder’s calendar reflects the company’s actual priorities.
- Meetings begin with the right context and end with clear actions.
- Clients and prospects receive timely, professional communication.
- Deadlines, follow-ups and commitments are consistently completed.
- The leadership team spends less time coordinating and more time growing the business.
- You become a trusted operational extension of the founder—not merely someone who manages a diary.
- This role is best suited to someone calm under pressure, commercially aware and slightly obsessive about making sure nothing falls through the cracks.s.