On behalf of a well-established company with several years of successful operations in the market, we are looking for a qualified candidate to join their team as an
**Archive Specialist**
.
The ideal candidate will be responsible for managing, organizing, and preserving archival documentation, ensuring the accurate handling and management of records in accordance with internal procedures and applicable legal requirements.
***Key Responsibilities***
- Physically organizing documents received for archiving or designated for archival storage, in accordance with established procedures.
- Conducting document inventories, including all processes related to document organization, registration, scanning, and filing.
- Carrying out physical inspections of archived documents every six months or annually and documenting the findings in official reports.
- Preparing document disposal lists, together with the relevant descriptions, in cases where the retention period of archived documents has expired.
- Maintaining and managing the Archive Incoming and Outgoing Document Register.
- Conducting annual reviews of files that have reached the end of their retention period.
- Ensuring the proper preservation and organization of all documentation within the archive.
- Maintaining the confidentiality of all archived documents and ensuring their integrity.
- Reporting any issues, incidents, or suggestions related to improving document preservation and archive management to the Archive Supervisor.
***Required Competencies***
- Strong analytical skills, a proactive approach, and a results-oriented mindset.
- Excellent organizational and administrative skills.
- Good written and verbal communication skills.
- Strong interpersonal and relationship-building skills.
- High standards of professional ethics and integrity.
If you are detail-oriented, highly organized, and have a strong sense of responsibility, this could be the right opportunity for you!
Apply now by sending your CV to rekrutime@dimensionhr.al with the subject line
**“Archive Specialist.”**
*All applications will be treated with strict confidentiality by Dimension, in accordance with Law No. 9887 on the “Protection of Personal Data,” and will be used solely for recruitment purposes.*
**Archive Specialist**
.
The ideal candidate will be responsible for managing, organizing, and preserving archival documentation, ensuring the accurate handling and management of records in accordance with internal procedures and applicable legal requirements.
***Key Responsibilities***
- Physically organizing documents received for archiving or designated for archival storage, in accordance with established procedures.
- Conducting document inventories, including all processes related to document organization, registration, scanning, and filing.
- Carrying out physical inspections of archived documents every six months or annually and documenting the findings in official reports.
- Preparing document disposal lists, together with the relevant descriptions, in cases where the retention period of archived documents has expired.
- Maintaining and managing the Archive Incoming and Outgoing Document Register.
- Conducting annual reviews of files that have reached the end of their retention period.
- Ensuring the proper preservation and organization of all documentation within the archive.
- Maintaining the confidentiality of all archived documents and ensuring their integrity.
- Reporting any issues, incidents, or suggestions related to improving document preservation and archive management to the Archive Supervisor.
***Required Competencies***
- Strong analytical skills, a proactive approach, and a results-oriented mindset.
- Excellent organizational and administrative skills.
- Good written and verbal communication skills.
- Strong interpersonal and relationship-building skills.
- High standards of professional ethics and integrity.
If you are detail-oriented, highly organized, and have a strong sense of responsibility, this could be the right opportunity for you!
Apply now by sending your CV to rekrutime@dimensionhr.al with the subject line
**“Archive Specialist.”**
*All applications will be treated with strict confidentiality by Dimension, in accordance with Law No. 9887 on the “Protection of Personal Data,” and will be used solely for recruitment purposes.*
