Senior Driver and Logistic clerk
International Civil Aviation Organization
/job-details/12280
**Job Description**
**Tiered Approach**
In Line With The Commitment To Safeguard Capacity And Support Personnel Already In The Organization, a Majority Of UNDP UNCDF/UNV Vacancies Are Advertised Using a Tiered Application Process Whereby
- Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
- Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
- Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
- Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
**Background**
UNDP Albania is realigning its structure to improve programmatic and operational efficiency, while retaining the required capacities for programme delivery and development, proper oversight, communications, and partnerships, as well as the needed operational capacity to deliver programmes at acceptable risk levels.
You are invited to join a team of dedicated development professionals whose primary role is to support Albania to achieve the 2030 Agenda. As part of the UNDP team, your focus will be to work with multiple stakeholders to find country-specific solutions that lead to the eradication of poverty and ensure no one is left behind—reaching those furthest behind first.
We place a premium on national ownership in the analysis, design, and implementation of solutions, as well as a partnership-based approach to leverage the range of skills and resources needed—both public and private. We work closely with all stakeholders in society to find innovative solutions to old development problems. We are looking for people who are enthusiastic, motivated, and committed to making a positive contribution to Development in Albania.
**Duties And Responsibilities**
Provision of Reliable and Secure Driving Services
- Drive office vehicles for the transport of the UNDP Resident Representative, other high-ranking officials, visitors, UNDP programme and operations staff, and facilitate VIP missions.
- Deliver and collect mail, documents, and other items to and from Government Offices, Embassies, Commercial Establishments, and UN Offices.
- Meet official personnel and visitors at the airport, assisting with visa and customs formalities and arrangements when required.
- Ensure that all immediate actions required by rules and regulations are taken in the event of an accident.
- Ensure that all assigned vehicles comply with the UN Security Standards.
Proper Vehicle Maintenance and Cost-Savings
- Ensure cost-saving through responsible driving and accurate maintenance planning.
- Maintain up-to-date and accurate daily vehicle logs, recording daily mileage, gas consumption, oil changes, servicing, greasing, and repairs.
- Assist in the registration and licensing of diplomatic and official vehicles as they come due.
- Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, oil changes, checks of tires and brakes, car washing, etc.
- Conduct periodic check-ups of vehicles, emergency engine troubleshooting, and tune-ups.
- Keep all required documents and supplies inside the vehicle, including vehicle insurance, vehicle logs, office directory, map of the city/country, first-aid kit, and necessary spare parts.
- Ensure accurate and timely daily trip tickets are completed to support monthly billing/charges for driving services to various projects and units.
General Administrative and Logistical Support
- Maintain the office archive, ensuring safe keeping of documents/folders and making sure files are properly stored and accessible.
- Support the Operations Unit in disposing of old files in accordance with the established UNDP retention schedule.
- Support the Operations Unit in the general maintenance of office spaces.
- Maintain the office generator, including refueling, performing periodic checks, starting it up, and ensuring a small reserve of fuel is always available (reporting needs to the Admin Associate).
- Move, load, and unload furniture, equipment, and supplies.
- Make regular rounds of the premises to identify maintenance issues (such as broken plugs, damaged doors, etc.).
- Perform small electrical repairs and services (e.g., replacing switches, outlets, light bulbs, wiring).
- Assist in the physical transportation, reception, and distribution of goods and office supplies.
- Cooperate closely with cleaning staff in fulfilling shared facility support tasks.
Perform other duties within incumbent’s functional profile as assigned and deemed necessary for the efficient functioning of the office and Organization
**Competencies**
**Core**
**Achieve Results:**
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
**Think Innovatively:**
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
**Learn Continuously**
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
**Adapt with Agility**
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
**Act with Determination**
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
**Engage and Partner**
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
**Enable Diversity and Inclusion**
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
**Cross-Functional & Technical**
**Thematic Area**
**Name**
**Definition**
***Business Management***
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
Provide inputs to the development of customer service strategy.
Look for ways to add value beyond clients' immediate requests.
Ability to anticipate client's upcoming needs and concerns.
Security Services Security Information Management Analytical capabilities to process diverse security information and develop recommendations
Security Services Safety Management (Including Air, Road, Fire) Knowledge of air, road, and fire safety programmes/systems and ability to assess risks and identify mitigation measures
Administration & Operations Vehicle Management Knowledge of policy & procedures on fleet management
**Education**
**Required Skills and Experience**
Secondary Education is required with a valid Driver’s license is required
**Experience**
Minimum of 3 years (with high school diploma) of relevant work experience as a driver with a safe driving record is required.
**Other**
- Clean and safe driving record required
- Sound knowledge of local driving rules and regulations required
- Experience driving for UN agencies or other International Organizations is desired.
- Good familiarity with Tirana and other major cities/regions in Albania and skills in minor vehicle repairs.
- Knowledge of Windows-based computer systems (MS Office, etc.) is an advantage.
- Possession of a higher-level driving license (e.g., Type D) is highly desired.
- Previous experiences with tasks related to the delivery and collection of mail, documents, and other items is desired
- Previous experience in office logistics support function is desired
- Fluency in Albanian and fair knowledge of English is required
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
**Sexual harassment, exploitation, and abuse of authority**
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
**Right to select multiple candidates**
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
**Use of AI by candidates**
Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection
**Scam alert**
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
**Data Privacy**
Please click here to view UNDP Data Privacy Statement
**Tiered Approach**
In Line With The Commitment To Safeguard Capacity And Support Personnel Already In The Organization, a Majority Of UNDP UNCDF/UNV Vacancies Are Advertised Using a Tiered Application Process Whereby
- Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
- Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
- Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
- Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
**Background**
UNDP Albania is realigning its structure to improve programmatic and operational efficiency, while retaining the required capacities for programme delivery and development, proper oversight, communications, and partnerships, as well as the needed operational capacity to deliver programmes at acceptable risk levels.
You are invited to join a team of dedicated development professionals whose primary role is to support Albania to achieve the 2030 Agenda. As part of the UNDP team, your focus will be to work with multiple stakeholders to find country-specific solutions that lead to the eradication of poverty and ensure no one is left behind—reaching those furthest behind first.
We place a premium on national ownership in the analysis, design, and implementation of solutions, as well as a partnership-based approach to leverage the range of skills and resources needed—both public and private. We work closely with all stakeholders in society to find innovative solutions to old development problems. We are looking for people who are enthusiastic, motivated, and committed to making a positive contribution to Development in Albania.
**Duties And Responsibilities**
Provision of Reliable and Secure Driving Services
- Drive office vehicles for the transport of the UNDP Resident Representative, other high-ranking officials, visitors, UNDP programme and operations staff, and facilitate VIP missions.
- Deliver and collect mail, documents, and other items to and from Government Offices, Embassies, Commercial Establishments, and UN Offices.
- Meet official personnel and visitors at the airport, assisting with visa and customs formalities and arrangements when required.
- Ensure that all immediate actions required by rules and regulations are taken in the event of an accident.
- Ensure that all assigned vehicles comply with the UN Security Standards.
Proper Vehicle Maintenance and Cost-Savings
- Ensure cost-saving through responsible driving and accurate maintenance planning.
- Maintain up-to-date and accurate daily vehicle logs, recording daily mileage, gas consumption, oil changes, servicing, greasing, and repairs.
- Assist in the registration and licensing of diplomatic and official vehicles as they come due.
- Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, oil changes, checks of tires and brakes, car washing, etc.
- Conduct periodic check-ups of vehicles, emergency engine troubleshooting, and tune-ups.
- Keep all required documents and supplies inside the vehicle, including vehicle insurance, vehicle logs, office directory, map of the city/country, first-aid kit, and necessary spare parts.
- Ensure accurate and timely daily trip tickets are completed to support monthly billing/charges for driving services to various projects and units.
General Administrative and Logistical Support
- Maintain the office archive, ensuring safe keeping of documents/folders and making sure files are properly stored and accessible.
- Support the Operations Unit in disposing of old files in accordance with the established UNDP retention schedule.
- Support the Operations Unit in the general maintenance of office spaces.
- Maintain the office generator, including refueling, performing periodic checks, starting it up, and ensuring a small reserve of fuel is always available (reporting needs to the Admin Associate).
- Move, load, and unload furniture, equipment, and supplies.
- Make regular rounds of the premises to identify maintenance issues (such as broken plugs, damaged doors, etc.).
- Perform small electrical repairs and services (e.g., replacing switches, outlets, light bulbs, wiring).
- Assist in the physical transportation, reception, and distribution of goods and office supplies.
- Cooperate closely with cleaning staff in fulfilling shared facility support tasks.
Perform other duties within incumbent’s functional profile as assigned and deemed necessary for the efficient functioning of the office and Organization
**Competencies**
**Core**
**Achieve Results:**
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
**Think Innovatively:**
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
**Learn Continuously**
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
**Adapt with Agility**
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
**Act with Determination**
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
**Engage and Partner**
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
**Enable Diversity and Inclusion**
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
**Cross-Functional & Technical**
**Thematic Area**
**Name**
**Definition**
***Business Management***
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
Provide inputs to the development of customer service strategy.
Look for ways to add value beyond clients' immediate requests.
Ability to anticipate client's upcoming needs and concerns.
Security Services Security Information Management Analytical capabilities to process diverse security information and develop recommendations
Security Services Safety Management (Including Air, Road, Fire) Knowledge of air, road, and fire safety programmes/systems and ability to assess risks and identify mitigation measures
Administration & Operations Vehicle Management Knowledge of policy & procedures on fleet management
**Education**
**Required Skills and Experience**
Secondary Education is required with a valid Driver’s license is required
**Experience**
Minimum of 3 years (with high school diploma) of relevant work experience as a driver with a safe driving record is required.
**Other**
- Clean and safe driving record required
- Sound knowledge of local driving rules and regulations required
- Experience driving for UN agencies or other International Organizations is desired.
- Good familiarity with Tirana and other major cities/regions in Albania and skills in minor vehicle repairs.
- Knowledge of Windows-based computer systems (MS Office, etc.) is an advantage.
- Possession of a higher-level driving license (e.g., Type D) is highly desired.
- Previous experiences with tasks related to the delivery and collection of mail, documents, and other items is desired
- Previous experience in office logistics support function is desired
- Fluency in Albanian and fair knowledge of English is required
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
**Sexual harassment, exploitation, and abuse of authority**
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
**Right to select multiple candidates**
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
**Use of AI by candidates**
Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection
**Scam alert**
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
**Data Privacy**
Please click here to view UNDP Data Privacy Statement
