Administrative Assistant (m/d/f)
Baumer Group
/job-details/11630
Baumer Group is a leading international manufacturer of sensors and measuring instruments for factory and process automation. We owe this success to our approximately 2,800 employees worldwide, who are passionate, expert, and committed to finding the best solutions for our customers.
**What I Do**
- Administrative work related to employees travel arrangements
- Admission, registration and forwarding visitors
- Responsibility for organizing the process of ordering and delivering food for employee
- Responsibility for organizing of transportation process
- Organizing the ordering process and transportation schedule of employees
- Organizing the process of ordering and scheduling of transportation of employees
- Keeping records of ordered meals and transportation and confirmation of invoices for their payment
- Keeping records in the archiving book and responsible person for the archiving in the company
- Posting notices on the bulletin board or communicating with employees
- Ordering office materials and supplies
- Responsible for communication and coordination of all external service providers / suppliers
- Supporting the operations departments by gathering data and preparing reports
- Cooperation with the department of human resources and finance in the part of invoicing and preparation of procedures, scheduling systematic examinations, trainings with external and internal trainers and other administration
- Initiating, proposing and implementation of the continuous improvement
**What I Need For It**
- University Degree in related fields
- Minimum 3 years in an international company
- Detail oriented and good coordination skills
- Good in communication and with tact
- Excellent command of spoken and written English language
For us, collaboration happens where ideas are created: together on-site. We believe that good leadership, team spirit, and quick decision-making work best when people can interact in person. That's why we deliberately focus on working 100% on-site - to foster close collaboration, short communication lines, and a vibrant company culture. In exceptional cases (e.g., a visit from a contractor, a doctor's appointment, a trip to the government office, etc.), it is of course possible to work from home.
**Advantages**
- Infrastructure & Equipment: Depending on the location, we provide free parking, dressing rooms with shower, clothing discounts and other benefits.
- Food: We provide subsidized good food, special compensation during night shifts with fruit and mineral water provided «in-between».
- Work Life Balance & Family: We support families and arrange working hours as flexibly as possible. And very importantly, unforeseen incidents and difficult times also have a place with us.
- Events: Yes we can celebrate. For example, at our legendary summer parties or during our Christmas celebrations. Or our team events. We're also quite competitive when it comes to sporting events.
- Employee welfare & bonus system: We say thank you for many years of loyal commitment or external job recommendations. We very much appreciate personal commitment and give something back.
- Health: We have high standards for safety at work and support our employees' health with special programs to stay fit and healthy.
- Social benefits: Depending on the location, we support our employees with attractive conditions for pension, accident and special leave.
- Young Talent: We provide our specialists of tomorrow with top training. But there are also other experiences that are best had when you're young. Joint camps with various sports and group activities, for example.
- Knowledge & Learning: In addition to language courses, we offer company-specific training, depending on the occupational field. And so that one hand knows what the other is doing, we enable assignments in other areas of work.
- Allowances & Discounts: Depending on the location, our employees benefit from special conditions and discounts in the areas of sports, leisure and clothing.
**Questions regarding the application?**
Sonja Stefanovska
Head of HR Macedonia
+389 2 3292 311
**What I Do**
- Administrative work related to employees travel arrangements
- Admission, registration and forwarding visitors
- Responsibility for organizing the process of ordering and delivering food for employee
- Responsibility for organizing of transportation process
- Organizing the ordering process and transportation schedule of employees
- Organizing the process of ordering and scheduling of transportation of employees
- Keeping records of ordered meals and transportation and confirmation of invoices for their payment
- Keeping records in the archiving book and responsible person for the archiving in the company
- Posting notices on the bulletin board or communicating with employees
- Ordering office materials and supplies
- Responsible for communication and coordination of all external service providers / suppliers
- Supporting the operations departments by gathering data and preparing reports
- Cooperation with the department of human resources and finance in the part of invoicing and preparation of procedures, scheduling systematic examinations, trainings with external and internal trainers and other administration
- Initiating, proposing and implementation of the continuous improvement
**What I Need For It**
- University Degree in related fields
- Minimum 3 years in an international company
- Detail oriented and good coordination skills
- Good in communication and with tact
- Excellent command of spoken and written English language
For us, collaboration happens where ideas are created: together on-site. We believe that good leadership, team spirit, and quick decision-making work best when people can interact in person. That's why we deliberately focus on working 100% on-site - to foster close collaboration, short communication lines, and a vibrant company culture. In exceptional cases (e.g., a visit from a contractor, a doctor's appointment, a trip to the government office, etc.), it is of course possible to work from home.
**Advantages**
- Infrastructure & Equipment: Depending on the location, we provide free parking, dressing rooms with shower, clothing discounts and other benefits.
- Food: We provide subsidized good food, special compensation during night shifts with fruit and mineral water provided «in-between».
- Work Life Balance & Family: We support families and arrange working hours as flexibly as possible. And very importantly, unforeseen incidents and difficult times also have a place with us.
- Events: Yes we can celebrate. For example, at our legendary summer parties or during our Christmas celebrations. Or our team events. We're also quite competitive when it comes to sporting events.
- Employee welfare & bonus system: We say thank you for many years of loyal commitment or external job recommendations. We very much appreciate personal commitment and give something back.
- Health: We have high standards for safety at work and support our employees' health with special programs to stay fit and healthy.
- Social benefits: Depending on the location, we support our employees with attractive conditions for pension, accident and special leave.
- Young Talent: We provide our specialists of tomorrow with top training. But there are also other experiences that are best had when you're young. Joint camps with various sports and group activities, for example.
- Knowledge & Learning: In addition to language courses, we offer company-specific training, depending on the occupational field. And so that one hand knows what the other is doing, we enable assignments in other areas of work.
- Allowances & Discounts: Depending on the location, our employees benefit from special conditions and discounts in the areas of sports, leisure and clothing.
**Questions regarding the application?**
Sonja Stefanovska
Head of HR Macedonia
+389 2 3292 311
