US Executive Assistant
LD - Virtual Outsource
/job-details/10049
**The Offer:**
- Salary: $2,000 USD / Month
- Employment Type: Full-time Contractor (Via Agency)
- Schedule: Monday – Friday, 15:00 – 23:00 CET (9am–5pm NY Time)
- Location: Remote (Kosovo, Albania, Macedonia, Balkans)
- Industry: US Private Firm
**The Opportunity:**
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to a private US-based firm. The ideal candidate will be comfortable working independently, managing multiple priorities, and handling confidential information with discretion.
The role will involve supporting day-to-day business operations, managing schedules and communications, coordinating meetings, organizing documents, and assisting with various administrative and executive-level tasks. Experience working with US-based startups or firms is preferred, and a legal background is considered an advantage.
**Key Responsibilites:**
- Calendar & Schedule Management: Manage calendars, schedule meetings, coordinate appointments, and ensure deadlines and priorities are properly tracked.
- Executive Support: Provide day-to-day administrative support, helping manage priorities, follow-ups, meetings, and other executive tasks.
- Email & Communication: Monitor, organize, and respond to emails and correspondence as needed. Communicate professionally with clients, colleagues, and external contacts.
- Meeting Coordination: Schedule and coordinate meetings, prepare relevant materials, and ensure timely follow-up on action items. Document & File Management: Prepare, organize, and maintain documents, records, and digital files while ensuring confidentiality.
- Administrative Support: Assist with general business and personal administrative tasks to ensure smooth day-to-day operations.
- Research & Coordination: Conduct online research, gather information, and assist with various projects and operational tasks as needed.
- Task & Deadline Management: Track ongoing tasks, follow-ups, and priorities to ensure nothing falls through the cracks.
**Qualifications:**
- Prior experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Manager, or similar role.
- Experience supporting an executive, business owner, attorney, or senior professional is preferred.
- Experience working with US-based startups or companies is preferred.
- Legal background or previous experience working in a law firm is preferred but not required.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills in English.
- Proficiency with Microsoft Office, Google Workspace, and other productivity tools.
- Ability to manage multiple priorities independently and meet deadlines.
- High level of attention to detail, reliability, and professionalism.
- Ability to handle confidential and sensitive information with discretion.
- Infrastructure: A reliable internet connection and the ability to work effectively in a remote setting.
**Why Apply?**
- Competitive USD salary.
- Work from home.
- Work directly with a US-based private firm.
- Opportunity to work closely with US professionals and gain valuable international experience.
- Supported by an established Balkan talent agency.
- Salary: $2,000 USD / Month
- Employment Type: Full-time Contractor (Via Agency)
- Schedule: Monday – Friday, 15:00 – 23:00 CET (9am–5pm NY Time)
- Location: Remote (Kosovo, Albania, Macedonia, Balkans)
- Industry: US Private Firm
**The Opportunity:**
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to a private US-based firm. The ideal candidate will be comfortable working independently, managing multiple priorities, and handling confidential information with discretion.
The role will involve supporting day-to-day business operations, managing schedules and communications, coordinating meetings, organizing documents, and assisting with various administrative and executive-level tasks. Experience working with US-based startups or firms is preferred, and a legal background is considered an advantage.
**Key Responsibilites:**
- Calendar & Schedule Management: Manage calendars, schedule meetings, coordinate appointments, and ensure deadlines and priorities are properly tracked.
- Executive Support: Provide day-to-day administrative support, helping manage priorities, follow-ups, meetings, and other executive tasks.
- Email & Communication: Monitor, organize, and respond to emails and correspondence as needed. Communicate professionally with clients, colleagues, and external contacts.
- Meeting Coordination: Schedule and coordinate meetings, prepare relevant materials, and ensure timely follow-up on action items. Document & File Management: Prepare, organize, and maintain documents, records, and digital files while ensuring confidentiality.
- Administrative Support: Assist with general business and personal administrative tasks to ensure smooth day-to-day operations.
- Research & Coordination: Conduct online research, gather information, and assist with various projects and operational tasks as needed.
- Task & Deadline Management: Track ongoing tasks, follow-ups, and priorities to ensure nothing falls through the cracks.
**Qualifications:**
- Prior experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Manager, or similar role.
- Experience supporting an executive, business owner, attorney, or senior professional is preferred.
- Experience working with US-based startups or companies is preferred.
- Legal background or previous experience working in a law firm is preferred but not required.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills in English.
- Proficiency with Microsoft Office, Google Workspace, and other productivity tools.
- Ability to manage multiple priorities independently and meet deadlines.
- High level of attention to detail, reliability, and professionalism.
- Ability to handle confidential and sensitive information with discretion.
- Infrastructure: A reliable internet connection and the ability to work effectively in a remote setting.
**Why Apply?**
- Competitive USD salary.
- Work from home.
- Work directly with a US-based private firm.
- Opportunity to work closely with US professionals and gain valuable international experience.
- Supported by an established Balkan talent agency.